Coast Rifle and Pistol Club

May 20, 2009 6:00 p.m.

There were 15 members and 2 visitors present for the May monthly meeting including the following Officers and Board members:

Randy Brownlee Glenn Dawson

Tom Wilz Chester Abbott

Joe Newman Guy Saenger

John Stubbendick Paula Wiles

The following items were discussed:

1. Jason Sabarese was present to represent the Young Lawyers Association and to discuss the upcoming charity event they are to sponsor. The event will be held on June 6, 2009 and will benefit the Red Cross. The Young Lawyers Association will be obtaining/providing prizes, advertising, tents, and catering. They have requested that the Club assist with advertising, weapons, ammo, setting up shoot events, ear protection, and scoring. Advertising will including the Chamber of Commerce, radio, television, newspaper, emails, give aways and banners. The Club will provide banner(s) to Jason and he will have them printed. Jason and Randy will contact a print shop to inquire about costs for hats, t-shirts, huggies, etc to use as give aways and advertising for the club. Chester will email the club membership to notify them about the event. A discussion was held concerning the event set ups and how many shots each participant will be allowed. The discussion included setting up the 4-H clover for the shotgun event and metal silhouette targets for the pistol event with possibly having 15-30 shots per shotgun and 10 shots per pistol. The number of shots may be increased depending on participation and time. The details are yet to be determined. The event will begin at 9 am, will cost $50 per person, and will be opened to the public. The first pistol range and the trap field will be used for this event. All other areas of the club should be available for members use.

2. Brian Cuevas was present to discuss the Club’s website. He has begun preparing a scope of work to provide his services to the club to create and maintain a new website. A member stated that the present webmaster (Craig) would be at the annual meeting on Saturday. The Club will accept “bids” from both Craig and Brian to perform this work. The discussion with Brian included providing a flash header, home page, members area, latest news, membership form, forums/blogs. He requested that there be one mediator between him and the club. Brian’s price would include the domain name. There was also brief discussion of how the website could be used so that certain members may have access to enter/update scores etc. Joe Culpepper and Hale will form a committee to oversee the website construction or upgrades.

3. A treasury report was provided of $150,835.20. Membership is approximately 1,300.

4. Jean was on the agenda to discuss the proposed youth program. She was not present at the meeting. This discussion will be held later.

5. The flag pole has been on back order. There was a discussion of purchase. A member has volunteered to donate a pole which can be modified to be used as a flag pole. The pole on back order will be canceled. Chester will take action to obtain the pole, provide modifications, provide pulleys etc so that two flags may be flown, determine location so that the pole may be lit in the future and provide the base for pole installation. Larry has offered to donate a state flag.

6. Guy Saenger proposed that the club purchase a circular saw and a screw gun to be used for maintenance of the club. A vote was taken, 2 opposed all other were in favor. The tools will be purchased by Andrea, they will be club property and kept locked up on the club property.

7. Randy has requested copies of the insurance policy. He has requested that three companies provide quotes for the club. His recommendation is to provide general liability insurance, along with two riders, one for officers and directors and one for workman’s compensation. Randy will obtain these quotes and the club will determine if they want to pursue.

8. The new badge system was discussed. Joe Newman will provide a “schedule” so that member will know dates and times when they may come to the club to have their new badges made and pay their annual dues. Volunteers who know the system will be scheduled during these times. New badges and collection of dues will be available Saturday at the annual meeting.

9. A discussion was held concerning the need to bush hog “non-used” areas of the club. A vote was taken and all were in favor of directing Randal to provide this service now. All were in favor. Randy was asked to inform Randal that the silhouette range items that could be damages will be well marked.

10. At the annual meeting on Saturday the dues will discussed. Andre will be present with an annual report. A discuss was held concerning the dues and reasons for lowering or keeping at the current rate. This will be discussed on Saturday.

11. Skeet field construction – a few quotes have been obtained to “test the waters”. Within ten days a package should be ready to put out for actual bid with sealed bids coming to the attention of Chester.

12. The chain on the main gate is loose. Glen will take action to repair.

Meeting was adjourned.