Coast Rifle and Pistol Club

January 21, 2009 6:00 p.m.

There were 20 members present for the January monthly meeting including the following Officers and Board members:

Randy Brownlee Glenn Dawson Paula Wiles

Tom Wilz Chester Abbott

Joe Newman Andre Champagne

John Stubbendick Guy Saenger

The following items were discussed:

1. Minutes from the December meeting were made available for any member who wished to read them.

2. The treasury and membership report was provided. As of this date, the club has $161,000 and there are 1,192 active members with still more to enter into database. The club lease has not yet been paid.

3. Once the database has been completely updated, the information will be provided and uploaded to the new badge system. The system has been purchased and is ready to be implemented. Dues are now on a year to date basis. The badges will be color coded for the month of renewal and the gate will be programmed with twelve codes which may be reprogrammed at the appropriate monthly renewal time.

4. Donald Stokes submitted the low bid for construction of the new berm. His bid was for $3,000 plus 7% tax. He will be notified that he is awarded the work. He will be able to begin next Tuesday. Guy Saenger will oversee this construction.

5. A discussion was held for cost of replacement badges. A motion was made for the replacement cost to b $25. A vote was taken: 7 for, 1 against. The replacement cost will be $25.

6. The January gun show was successful for the club. A total of $4,400 was made which included new club memberships, gift certificates, and hat sales. The club has made a commitment for the October gun show. It was requested that more members volunteer to man the booth during the next show. It was noted that the following people participated in the January show: HaleSwitzer and son, Paul Burfield, Ken H., Randy Brownlee, Mike Haggerty, Jean U., and Jason Shankle.

7. A discussion was held as to relocating the short range building. The options are to move this building or to convert it into a storage building. The consensus was to move the building as planned.

8. Randy has again been in contact with the Young Lawyers Association. Discussions and planning will continue with this group to provide a benefit shoot sponsored by them with the Red Cross being their chosen recipient. This will be a one day event. An agreement will be executed to establish exactly what is to be provided by the club and to select a date.

9. A discussion was held in the previous meeting in which a member asked for a special general membership meeting to be called to discuss club projects and costs. Randy proposed that this general membership meeting not be called but that all issues be addressed in the Annual Meeting to be held in May. It was voted and agreed to not call a special meeting but to wait until the May meeting to discuss all issues.

10. A member addressed the club and expressed his concerns for possible violations of the bylaws. He read sections of the bylaws which address cash reserves and borrowing of funds. A discussion was held and the members were assured that the board reviewed the bylaws after the December meeting and the club will operate within the bylaws.

11. A local structural engineer is in the process of preparing specifications for the new skeet fields. A committee was formed to review the specifications, plans, and needs of the club. Bids will later be solicited to construct the new skeet and trap fields as recommended by the committee and approved by the board. The chairman of this committee is John Lewis. Other members of the committee include: Chester Abbott, Guy Wiles, Joe Culpepper, Andre Champagne, and Glenn Dawson. Randy will provide the committee drawings and specifications as he receives them. Andre will provide the committee budget information. The committee held their first meeting immediately following this monthly club meeting.

12. Two director positions will be open for the following year. Members were encouraged to put their name in for consideration of these positions. Hale Switzer indicated that he would like to be considered for one of the positions.

13. Randy has met with the 4-H Club. Six children were present to begin the Gulf Coast Shooting Chapter. Jean is the only qualified instructor at this time. She will be able to instruct in shotgun and archery. Practice will be on Saturdays beginning February 14, 2009 (9:00 am). Each student will each need a minimum of 8 hours practice. Additional instructors and volunteers are needed to work with the students. Application forms were available for club members to volunteer. Paperwork has been submitted to Wal-Mart to receive a $2,000 yearly grant for the 4-H. Donations are being sought for youth model shotguns. Depending on the donations and participation, the club may purchase guns to be used by 4-H students.

14. The club discussed holding a Government Media Day. It was proposed to invite local mayors, police, councilmen, judges and WLOX to visit the club on the first Saturday in March. This media day will enable the local government officials to see the facilities and provide press coverage of the club. A cookout will be held on this day. Randy will begin working on a letter of invitation.

15. A member asked the club to consider purchasing a portable cover for the trap shoot area. It was voted and agreed that Randy will begin to price awning/carport type covers. A cover will be purchased and placed over the trap shooting bench area. It will be moved to the new trap area with construction of the new trap and skeet fields.

Meeting was adjourned.