Coast Rifle and Pistol Club

August 19, 2009 6:00 p.m.

 

There were 4 members present for the July monthly meeting including the following Officers and Board members:

 

Chester Abbott                                 Glenn Dawson                  Andre Champagne           

Tom Wiltz                                            Dennis Ingram

Joe Newman                                     Guy Saenger

John Stubbendick                            Paula Wiles

 

 

The meeting was called to order and the following items were discussed:

 

1.       Andre paid property taxes today (August 19, 2009). This included the present and delinquent taxes. All property taxes are up to date.

2.       A membership report was given as 676 members entered into the new database.

3.       The treasury report was given stating the club bank account stands at $120,963.52.

4.       Checks written to date for the month include:

Expense (direct withdrawal) – waste service             $126.42 (trash service)

Expense (ck 1103) – Blanchard Construction             $28,804.55 (2nd draw)

Expense (ck 1104) – Blanchard Construction             $15,726.27 (pavilion)

Expense (ck 1105) – Randall                                       $525.00 (lawn care)

Expense (ck 1106) - Aimee Champagne                     $200.00 (renewal services)

Expense (ck 1107) - Aimee Champagne                     $180.00 (renewal services)

Expense (ck 1108) –                                                    $12,148.00 (clays)

Expense (ck 1109) – Robert Lee                                 $330.00 (maintenance)

Expense (ck 1110) – Chancellery Clerk                      $826.17 (2007 taxes)

Expense (ck 1111) – Chancellery Clerk                      $676.95 (2008 taxes)

TOTAL EXPENSES                                                       $59,543.36

5.       The construction of the new skeet fields is well underway. Blanchard has collected his second draw. There will be no other payment until the project is complete. It is estimated that another $35,000 will be needed to complete the construction and electrical work for this project.

6.       The trap shooters have requested that the pull cord electrical be located at the corner of station eight of the existing skeet field.

7.       Currently the pistol range is graded so that water drains toward the firing line. After rain events, approximately half of the pistol range is unusable due to standing water and mud. Possible corrective actions were discussed including re-grading, installing drainage pipe through the adjacent berm, placing filter fabric and sand. A motion was made and unanimously approved by the board to proceed with re-grading the area to slope away from the firing line, purchasing two 20 foot joints of 12 inch pipe and one coupling. The estimated cost is $200.00.

8.       The parking area for the new skeet field was discussed. Possible actions for this area included placing washout material, placing limestone, or taking no action at this time. It was suggested that all dirt work be completed first. The discussion of the parking area was tabled for the time being.

9.       A dirt berm will be constructed between the new skeet fields and the new trap field. After the meeting, all present viewed the area and determined that the berm will be 8 to 9 feet tall and agreed on the location of this new berm.  During the meeting, a vote was taken and the board unanimously voted to hire a contractor to complete the berm construction. Two thousand dollars was approved for this project.

10.   The foundation for the facilities forty foot container has been formed. Ken H. and Guy S. will accept the concrete and complete the construction of this foundation. The container will then be relocated to the foundation.

11.   The container donated for the 4H materials and equipment is 8 feet instead of the expected 20 feet. A new foundation of the appropriate size will be constructed for this container.

12.   The junction boxes for the new skeet facilities will be formed and constructed prior to final placement. The tractor will be used to move them to the final location. Andre will provide the cords for the skeet pulls and Glenn will assemble them.

13.   On site material from the berm and/or other locations will be used to backfill inside the new skeet fields. Chester will begin this activity as time allows and as the materials dry out. The fill material will be 1 ½ to 2 inches below the concrete walkways and stations. There will be no real cost associated with this activity.  

14.   Chester and Glenn have proposed to purchase and construct the new trap house. The board voted and unanimously approved to spend up to $500 on the needed materials for the trap house.

15.   The electrical permit for the new skeet houses has not yet but acquired. The electrician who will obtain the permit must be licensed in Harrison County. Andre will work on this issue.

16.   The SASHTO (Southeast Association of State Highway and Transportation Officials) skeet tournament will be held at the CRPC on September 1, 2009. All plans have been made by SASHTO. Joe Newman, Guy Saenger, and John Russell will be on site during the event to assist if needed.

17.   The contractor has suggested alternatives for the roofs on the new skeet houses as either steel or vinyl. All present agreed that the roofs shall be of steel.

18.   Officials from the National 4H organization have been on site viewing the club facilities. It is anticipated that the State 4H Shoot for 2010 will be held at CRPC. This would require that the entire facility be closed to club members for the weekend of the 4H State Shoot.

19.   A member asked that a site plan be posted in the club house. Chester stated that he was working on one and it should be posted within two days.

20.   There is a pilot on the coast who offered to fly over the club so that aerial photos could be taken. Once construction is completed, these photos will be taken.

21.   Hale requested that the undeveloped pistol ranges be added to the areas which are mowed. Randall stated that they would be mowed.

22.   Ken H. reminded everyone that the gun show is scheduled for this upcoming weekend. He will secure a table, have brochures printed, and have gift certificates available for purchase. He will find volunteers to help him man the booth. A vote was taken and the board unanimously voted to reimburse Ken for all required expenses associated with the gun show.

23.   Julie has been working on an application for a grant from NSAA. There are several items which are required to apply, including

·         Must be a member in of NSAA in good standing (complete)

·         Must host 3 shoots per year for a minimum of 3 years (agreed to commit to this requirement)

·         Must have a sound business plan (Julie will email sample plan to Andre – will work on this item)

·         Must be in good standing with State Association (MS has no such association)

·         Must have proof of long term lease (complete)

The application must be received by the NSAA headquarters by December 31st. Prior to sending the headquarters, the application must be submitted to the regional association and then to the zone association. Julie will continue to work on this application.

24.   Julie has obtained information concerning NSAA recruitment for Field Agents. A Field Agent is a person that meets and greets people/members and promotes NSAA, our club, and skeet shooting. She will forward the information to Chester for review and to determine if the club would like to pursue recruiting a “field agent” from CRPC.

25.   Joe showed the members a plaque and a certificate which had been presented to Chester and the club for use of our facility by the National Guard last month to teach home defense.

 

Meeting was adjourned.