Coast Rifle and Pistol Club, Inc.

NRA Affiliated

Competitive and Recreational Shooting Sports

Mississippi Gulf Coast

16706 Highway 67, Biloxi, MS. 39532

By-Laws of the Coast Rifle and Pistol Club

( A Mississippi Non-Profit Corporation)

Article 1 - Name

The name of this organization shall be the “Coast Rifle and Pistol Club.”

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Article II - Object and Purpose

* Section 1 - The object of this organization shall be the encouragement of

shooting sports among members and guests with a view toward a better

knowledge of the safe handling and proper care of firearms, as well as improved

marksmanship. It shall be our further object and purpose to forward the

development of those characteristics of honesty, good fellowship, self-discipline,

team play and self-reliance, which are the essentials of good sportsmanship and a

foundation of true patriotism.

* Section 2 - The purpose of this organization shall be the same as set out in the

Charter for Incorporation granted to this organization by the State of Mississippi.

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Article III - Membership

* Section 1 - Any citizen or legal resident of the United States of America, eighteen

(18) years of age or over, may become a member of this organization upon vote of

the Executive Committee, payment of the usual initiation fees and dues and

subscribing to the following pledge:

“I certify that I am a citizen or legal resident of the United States of America and

that I am not a member of any organization or group which has as a part of its

program the attempt to overthrow the Government of the United States or any of

it’s political subdivisions by force, or violence; that I have never been convicted of

a crime of violence, and if admitted to membership, I will faithfully endeavor to

fulfill the rules of good sportsmanship and good citizenship.”

* Section 2 - Life membership shall no longer be in effect as of 31 May

2006.

* Club members who qualified for life-membership prior to or upon

31 May 2006 shall be granted Life Membership privileges upon

making an official request to the club secretary each year.

* To qualify for Life-Membership (membership without being a dues paying

member) a member must be over the age of 65 (sixty-five) and have been

a member for the previous five consecutive years. Members who otherwise

qualify must request this in writing.

* Section 3 - members will support club maintenance and other activities.

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Article IV - Dues

* Section 1 - The membership dues shall be set by the Club, payable annually, not

later than the 31^st day of May each year.

* Section 2 - No member of the Club in arrears shall be eligible to vote or to enjoy

any other privileges or benefits offered by the Club.

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Article V - Meetings

* Section 1 - Annual Meeting: The annual meeting of the Club shall be held during

the month of May in each year. If the annual meeting shall not take place at the

fixed time, it shall be held within a reasonable time thereafter, and all the officers

shall hold-over until their successors have been duly elected.

* Section 2 - Regular Meetings: Regular meetings of the Club for the transaction of

ordinary business shall be held at such time and place as fixed by the Executive

Committee.

* Section 3 - Special Meetings: A special meeting of the Club may be held at any

time upon the call of the President, or upon call of the Executive Committee, or

upon demand, in writing, stating the object of the proposed meeting and signed by

not less than twenty percent (20%) of the members entitled to vote. Notice of the

time, place and object of any special meetings shall be given to all officers and

members in good standing, using any of the following methods approved by the

Executive Committee; by United States mail, not less than seven (7) days prior to

the date fixed for the holding of such meeting, by posting the notice just inside the

entrance to the Club using 1” black letters or larger, three weeks prior to the

established meeting date, by e-mailing all club members one week prior to the

meeting date. The Executive Committee shall fix the time and place of such meeting.

* Section 4 - Quorum: One third (1/3) of the voting membership or fifteen (15)

members, whichever is less, shall constitute a quorum at any meeting.

* Section 5 - Closed Executive Sessions Directive/Procedure: All meetings of the club

will be open to all members who shall be entitled to fully participate therein. Members shall only be excluded from Executive Sessions meetings for the following reasons:

1. Disciplinary matters

2. Matters in litigation or potential litigation.

3. Bids, proposals, or negotiations the open discussion of which would be detrimental to the club.

Provided however, any final action taken during the closed Executive Session will be announced in the next regular scheduled club meeting.

* Section 6 - Impromptu Executive Session Directive/Procedure: If an Executive Session is held without the membership being notified of the meeting, the minutes of that meeting shall be read at the next regular club meeting. The minutes of the Executive Board meeting will reflect the purpose, attendees, and results of the meeting. At the next regular club meeting the membership shall be notified as to why the meeting was held without notifying membership and the minutes of that meeting will be included in the club minutes of that meeting.

* Section 7 - Executive Session Notification Directive/Procedure: No Executive Session to conduct club business shall be called without contacting all nine officers and directors and notifying them of the time, place, and purpose of the meeting, and such time and place shall be such that all officers and directors shall have reasonable opportunity to attend said meeting or opportunity to provide a proxy vote on the subject matter of the meeting. If all nine officers and directors of the club are not present the purpose of the meeting or subject matter voted on cannot be changed during the conduct of that meeting without the approval of all nine officers and directors.

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Article VI - Officers

* Section 1 - The Officers of the Club shall consist of a President, Vice-President,

Secretary, Treasurer and Range Safety Officer. They shall be elected by a

majority vote, by ballot, of the members in good standing present at the annual

meeting of the Club. They shall hold office for one (1) year or until their

successors are elected.

* Section 2 - The Board of Directors shall consist of four (4) members, one of

whom shall be the immediate past President of the Club. The remaining three (3)

Directors shall be elected in such a manner that one person may be elected each

year for a period of a three (3) year term.

* Section 3 - The Executive Committee shall consist of the Officers and the Board of

Directors of the Club.

* Section 4 - Meetings of the Executive Committee shall be held monthly at such

time and place, as the Committee shall determine. Special meetings may be held

at any time on the call of the President or on demand, in writing, to the Secretary

by three (3) members of the Committee.

* Section 5 - Any six (6) members of the Committee shall constitute a quorum.

* Section 6 - Resignation of any Officer may be accepted by a majority vote of the

remaining members of the Executive Committee.

* Section 7 - A vacancy in the Executive Committee may be filled by a majority

vote of the remaining members of said Committee. However, if more than one (1)

vacancy exists, a special meeting of the Club shall be called and new officers then

shall be elected to fill the vacancies until the date of the next annual meeting as

provided in Section 1, above.

* Section 8 - Any Executive Committee member that misses four (4) executive

meetings in succession shall be considered a non-functioning member unless he

provides his opinions on a specific issue for that meeting in writing or via phone

during that meeting. When a Executive Committee member has obtained non-

functioning status the general membership shall be notified by the Secretary or

President at the next regular Club meeting.. The senior officer present at the regular

Club meeting at which the membership is notified, shall ask the membership for their

recommendation on action to be taken against the Executive Committee member.

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Article VII - Duties of Officers

* Section 1 - President: The President shall preside at all meetings of the Club and of the

Executive Committee. He shall be member ex-officio of all regular and special committees and shall be responsible to see that all officers complete their assigned duties in a timely manner. The President shall be directly responsible for maintaining the Club lease. The President shall be responsible for encouraging club members to participate in club activities and to chair various activities. The President will promote the Club by

contacting and meeting with coast elected officials. The President shall with in one (1)

month of taking office draft letters of contact for each police and sheriffs department and

offer them the right to use range facilities on Monday through Friday of each week when

officers shoot as a squad. The President shall provide the letters of contact to the

Secretary for distribution. The President shall contact each of the following organizations

and offer to sponsor shooting events for them; Boy Scouts of America, Girl Scouts of

America, 4H Club, YMCA, and Ducks Unlimited chapters of each coastal county and

other organizations brought to his attention by the membership. He shall have the right

to solicit members to chair projects in support of the above. The President shall provide

his plan of action to accomplish his responsibilities to the Executive Committee within

two (2) months of taking office.

* Section 2 - Vice-President: The Vice-President shall perform the duties of the President

in his absence or his request and such other duties as may be required of him from time to

time by the Executive Committee. The Vice-Prseident shall be responsible for over seeing

Club improvements. He shall review or develop a three (3) year Club improvement plan

within one (1) month of taking office. He shall make recommendations to the Club

Executive Committee on any changes he thinks the plan requires. He shall work with the

Treasurer to determine how projects will be financed. He shall submit a projected outline

to the Executive Committee for project start and completion dates. He shall have the right to solicit and appoint members to chair improvement projects.

* Section 3 - Secretary: The Secretary shall conduct all official correspondence, prepare

and record all reports required by the Club, and have custody and control of the books

and papers of the Club. All applications for membership in the Club shall be made to the

Secretary who shall be responsible for re-affiliating the Club annually with the National

Rifle Association and other organizations as approved by the Executive Committee. The

Secretary will disburse all Club badges in the following manner:
1. He shall only disperse the 1300 badges provided by the Treasurer.
2. He shall be responsible for accounting for all badges provided.
3. When issuing a badge the Secretary shall sign each badge on the front. Any badge without the Secretary’s signature shall be considered invalid. When he issues a badge either by new membership or renewing membership he shall have the Treasurer sign for the funds received. The Treasurer shall either affix his signature to a

new membership application or to a notice of a renewed member provided by the

Secretary. This action is to provide a method of accountability for membership

fees. He shall have the right to solicit and appoint members to chair mprovement

projects. The Secretary shall maintain the membership list in Excel Spread Sheet

format and no other. That data base shall have the Name, Address, Phone Numbers, Date

of Birth, Date of Membership, membership status, amount paid for membership, and e-mail address of each member. The Secretary shall send and record all official correspondence for

the Club and it shall be maintained in Micro Soft Word or Adobe format.

* Section 4 - Treasurer: The Treasurer shall have charge of the Club funds and shall keep

full and accurate accounts of receipts and disbursements in books belonging to the Club

and shall deposit all funds in the name of the Club in such depositories as may be

designated from time to time by the Executive Committee. He shall disburse the funds of

the Club by check requiring two (2) signatures; being that of the Treasurer, President or

other designated officer, making proper vouchers for such disbursements, and shall

render to the Committee, or whenever they may require it, an account of all transactions

as treasurer and of the financial condition of the Club. He shall provide in writing a monthly

report of expenditures and current balance at each Club meeting and an annual report to

the Club at it’s annual meeting. The Treasurer shall be responsible for having the following

years 1300 badges made and delivered to the club Secretary prior to 1 April of the Club

Year. The Treasurer shall account for and report all Club income in his annual report

approved by the Executive Committee to the membership, this to include membership fees,

donations, rifle and pistol match fees collected after expenses, clay target shooting fees

collected and all associated costs of clay shooting. He shall provide in his annual report

the general yearly operating costs of the Club. The Treasure shall not have the right to

solicit and appoint members to handle club funds.

* Section 5 - Range Safety Officer: The Range Safety Officer or his appointees, or

members of the Executive Committee shall conduct all orientation and safety briefings. He

shall be responsible for establishing a fixed time for new member’s safety briefing on each

weekend of each month during his term of office or any additional periods he wishes to

support. He or his appointees or a voluntary member of the Executive Committee shall be

allowed to conduct those safety briefings. At each safety briefing new members shall be

provided a members information and safety brief sheet.

He shall be the primary contact person for any complaints of safety violations and shall

be empowered to enforce range safety rules and regulations. He shall be authorized to

appoint any and all assistants as required.

* Section 6 - Executive Committee: The Executive Committee shall have general supervision

and control of all activities of the Club. The Executive Committee shall determine if

increase in dues is required thirty (30) days prior to the annual meeting. The four directors

of the Executive Committee will make a summary audit of the badges issued by the

Secretary and the Club funds from memberships received by the Treasurer during the month

of April. The Executive Committee shall report it’s findings at the annual meeting.

The Executive Committee will each year recommend a list of members and non-members,

for free membership, who donate time, materials, equipment or community representation

which reduces operating costs, reduces improvement costs, and enhances the Club standing

in the community.

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Article VIII - Suspension or Expulsion

* Section 1 - Any Officer may be removed by a two-thirds (2/3) vote of the members, in

good standing only, by quorum, present at any special meeting called for that purpose. No

vote on suspension or removal may be taken unless at least a thirty (30) day notice, in

writing shall have been made to the Officer stating the reasons for his removal and the

time and place of the special meeting at which such ballot for his removal is to be taken.

The membership shall be notified by methods established in these By-Laws at least

twenty-one (21) days prior to the meeting. At such special meeting, the Officer under

charges shall be accorded a full hearing. The special meeting shall not take place until

thirty (30) days has expired from the day the Officer is notified.

* Section 2 - Any member, or members, may be suspended or expelled from the Club for

any cause deemed sufficient by the Executive Committee by two-thirds (2/3) affirmative

vote of the members of the Executive Committee. No vote on suspension or expulsion

may be taken unless at least fifteen (15) days notice, in writing, shall have been given

to the member, or members, of the charges preferred and of the time and place of the

meeting of the Executive Committee at which such charges will be considered. At such

meeting, the member, or members, under charges shall be accorded a full hearing.

* Section 3 - Charges against any Officer or member may be preferred by any member in

good standing. They shall be in writing, clearly stating the facts relied upon and

accompanied by all affidavits and/or exhibits, which are to be used in their support. Such

charges shall be filed with the Secretary, who will immediately notify the President. The

President shall call a meeting of the Executive Committee to hear the charges. The Secretary

shall give at least a fifteen (15) day notice, in writing, of the meeting to each member of

the Executive Committee and to the accuser and the accused. Said notice shall include a

true copy of the charges and of the supporting affidavits and/or exhibits.

* Section 4 - Any officer or member of the Club who has been suspended or expelled by

the National Rifle Association of America shall automatically stand suspended or expelled

from this Club immediately upon receipt of official notice by the Secretary of the Club

from the Secretary of the National Rifle Association of America.

* Section 6 - The National Rifle Association shall be given a complete report whenever

a member of the Club is suspended or expelled showing the charges and action taken.

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Article IX - Dissolution

In the event of the dissolution of the Corporation, the assets thereof shall be given to any

other non-profit corporation or government entity, as the membership shall direct.

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Article X - Match Rules

All sanctioned rifle, pistol and shotgun competition held by the Club shall be governed

by the rules and regulations of the sanctioning authority.

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Article XI - Range Procedure Certification

Each member shall receive certification of knowledge of Range Procedure from an

Officer of the Club prior to utilizing the range facilities.

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Article XII - Amendments

Any proposed amendments to the By-Laws may be introduced by any member of the

Club at any regular meeting or special meeting called for that purpose. Such proposals

must be acted upon by the Club membership in good standing at a regular meeting or

special meeting called for that purpose, provided a copy of the approved amendment has

been sent to each Club member by United States mail, at least ten (10) days prior to the

meeting. A two-thirds (2/3) vote of the members in good standing, by quorum shall be

necessary to pass or reject said amendment.

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Article XIII - Maintain Cash Reserves

The board will not approve spending in any given year that exceeds the receipts from membership payments and shooting fee contributions from the previous year. The available funds for yearly projects are those funds remaining after Lease, Insurance, taxes, electricity, and replacement targets (ie: replacement of targets is defined as lumber for existing shooting stands, existing gongs, and clay targets) have been subtracted from receipts. All repairs, upkeep, berm work, extending or modifying existing ranges, road work, parking, club house improvements, repair and/or maintenance of structures and like projects are not to be paid from reserve funds. In an emergency or out of necessity, the board may borrow from Club reserves, but such funds must be repaid within a maximum of five (5) years at a 1/5^th amount, or greater, for each year until paid. Therefore, if out of necessity, the board borrows from the reserve, then such amount(s) will become a fixed cost from the membership and shooting fee receipts in the same way that Insurance, Lease and like operating costs are first subtracted to determine the amount of remaining funds to be available for other yearly projects. In no event, shall the board borrow more than 25% of existing reserves. The goal of the board should not be to spend all yearly receipts, but should consider two factors before making any expenditure - (1) to make reasonable repairs/maintenance to existing facilities and make improvements to increase the enjoyment of the greatest number of present and future members and (2) to maximize an increase in the reserve each year so that additional land may someday be purchased for a permanent and convenient shooting facility that benefits all present and future members of Coast Rifle and Pistol Club.

Article XIX - Permanently Expelled Members

* Section 1 - Members who’s actions on behalf of the Club or on Club property which

have brought them before the Executive Committee for a hearing and when the Executive

Committee expelled the member under Article VIII and it’s subsections shall be listed in

the By-Laws under Article XIX Section 2 as members that cannot join the Club or access

Club property as a guest of any member at any time.

* Section 2 - Prohibited members:

Morgan Jr, Edward R. Thorne, Chad

Shoemaker, James E. Chavis, Robert ‘Bob’

Lomeli, Andrew B. White, Barry

Original 01/20/66. Revised 01/19/91. Revised 05/21/92. Revised 05/20/04. Revised 05/28/05. Revised 05/27/06 Revised 05/23/09 Revised 06/03/09